Following appropriate legal mailing processes is crucial in ensuring that any case or response you file occurs on time. Not doing this is far too common, as courts can outright dismiss a lawsuit when documents miss a deadline. Others might have cause to litigate if another party violates specific process rules. In 2024 alone, 40% of legal-malpractice claims in Princeton occurred, because of missed filing deadlines.
Attaining United States Postal Service (USPS) Certified Mail is one of the best ways to avoid such a problem. However, you do not have to visit your local Post Office to do so. Certified Mail is an added USPS service and can cost a lot of money when handling a large number of documents. That is where Certified Mail Labels comes in.
Discover how legal mailing best practices, such as using Certified Mail Labels, can help you avoid mailing issues all while saving you time and money.
Why Do I Need to Follow Legal Mailing Requirements?
The inclusion of USPS is the best ways to prove that you have sent a letter. The postmark, precise chain of custody of evidence, signature, and proof of delivery offer validity that regular mail cannot provide.
On the contrary, while convenient and free, the International Legal Technology Association confirms that email is a weak form of compliance when it comes to filing documents or other processes.
The lack of official confirmation of receipt or sending a document can lead to a lawyer asking for the court to dismiss documents sent any way but Certified Mail.
Applying the official USPS postmark to a document, is considered the time of sending. Using Certified Mail with an Electronic Return Receipt allows you to have a time-stamped document that courts will respect. Thus, helping you when you need to ensure that all your filings are up-to-par.
Ensure the Right Recipient or Address
Every day, people across the United States send mail to the wrong address, causing significant disruption as people are unable to receive information intended specifically for them. If someone repeatedly sends mail to a nonexistent location, the courts will see this as a lack of diligence, potentially admonishing them.
Using Certified Mail Labels, helps you improve mailing accuracy. Using USPS Address Verification, our system prevents mailing errors. Allowing senders to confirm the address, before printing physical copies of the postmarked label.
Correct spelling of the recipient’s name is necessary. Otherwise, they can claim that they never received the letter as it does not match their identity.
Once you have the assurance that an address is correct, we retain a log of mailing history to streamline future legal mailing process.
Avoid a Missing Recipient Signature
When you send a legal document, whether through Certified Mail Labels or another provider, confirm that you require a signature. Doing this will ensure that the addressee personally signs for the document, and that the mail deliverer confirms the next step in the chain of custody. It also ensures that you can prove that the recipient in question received the documents, rather than a third party.
Certified Mail offers senders proof of mailing and proof of delivery where USPS First-Class Mail does not.
Certified Mail Labels stores a record of these signatures from digital signing efforts, allowing you to retrieve them later as evidence. In many cases, you can even receive this Electronic Return Receipt Signature within days, rather than needing to wait for weeks to receive a paper copy.
For law firms sending time sensitive information, the legal practice of Certified Mail is a must. Certified Mail Labels allows busy attorneys and legal aids to skip the trip to the Post Office and send physical mail with live USPS postage in real time.
Delayed Mail Pickup
Legal mail is time sensitive. Skip the trip to the Post Office with Certified Mail Labels online. Easily address and print First-Class, Certified, Priority Mail, Express Mail labels from anywhere. Save $3.45 on live USPS postage for each Certified green card receipt.
Certified Mail Labels means:
- No monthly fees
- No contracts
- No software or special equipment
Certified Mail Labels offers senders a scannable barcode that attaches to the mail piece. Ensuring that handwriting quality does not interfere with the mailing process.
Building a Home Office "Mailroom" for Remote Workers
While 20% of workers perform their role remotely, being able to send documents without a physical mailroom and without needing to trudge to the nearest Post Office is important.
Certified Mail Labels offers the perfect solution for remote teams and firms with multiple departments. Create a free account and just pay for the labels you actually send. Bulk mailings have never been easier with our batch address upload.
Streamline Your Legal Mailing Process
When you need to send messages to a court or organize other legal mailing efforts, using Certified Mail Labels helps you both cut mailing costs and reduce stress. Easily print the mailing label from your desk and have the assurance that, with Certified Mail Labels' digital archives and address confirmation, you are doing everything you can to avoid problems.
Get Started Today
Sign up for an account for free and create your first label today. Avoid those costly deadlines and help yourself to track every piece of mail.
Schedule a Live Demo with our Customer Support Team to learn more today!