Certified Mail Labels Electronic Delivery Confirmation™ is a PDF report and receipt that provides documented evidence of mailing, USPS tracking and Certified Mail® delivery activity kept in your account for up to 10 years.
When a Certified Mail Label reaches a delivery event, Certified Mail Labels automatically generates an Electronic Delivery Confirmation PDF and emails it to the designated address on your account. These reports are also stored in your secure account and can be accessed, downloaded, and printed for up to 10 years.
What Proof Does Electronic Delivery Confirmation Include
1. Return Address
The return address identifies where the mailpiece should be returned if USPS is unable to complete delivery.
2. USPS Electronic Postmark
The USPS electronic postmark provides documentation of the mailing date associated with the Certified Mail item.
3. USPS Certified Mail Tracking Number
Each Certified Mail mailing is assigned a unique 22-digit USPS tracking number, typically beginning with 94. This number links the mailing, Certified Mail Label, and related tracking information.
The tracking number can be used to monitor the mailing through USPS.com or within your Certified Mail Labels tracking and reporting system.
4. Delivery Address
The delivery address identifies the street address or P.O. Box printed on the Certified Mail Label.
5. Label Reference
The Label Reference field allows you to associate your own internal information with the mailing, including client names, matter numbers, project numbers, billing codes, account numbers, or other reference data.
Reference information can contain up to 256 characters, allowing multiple data points to be associated with a mailing for searching, reporting, and recordkeeping.
6. Proof of Mailing and USPS Tracking Activity
USPS tracking information is regularly updated and incorporated into the Electronic Delivery Confirmation report.
Tracking begins when the Certified Mail Label is created and continues as USPS records acceptance, processing, transit, attempted delivery, and delivery events.
The Electronic Origin Acceptance event records the date and time USPS accepted the mailpiece into the postal mailstream and provides important evidence of mailing.
7. USPS Delivery Confirmation
The final USPS delivery event documents when USPS reports the Certified Mail item as delivered.
The report includes available delivery-event information provided by USPS, including the delivery date, time, and location details associated with the final tracking event.
For mailings requiring a recipient signature record, USPS Return Receipt Electronic service may be purchased when the Certified Mail Label is created. The resulting USPS electronic Return Receipt provides the available recipient signature information associated with the delivery.
How Do I Manage Delivery Confirmation Email Settings?
To change the email address that receives Electronic Delivery Confirmation reports:
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Log in to your Certified Mail Labels account.
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From the red navigation bar, select Management.
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Select Administration.
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Select Mailing Profile.
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Add, edit, or remove the email address used for Delivery Confirmation notifications.
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Click Next to save your changes and exit.
Your Electronic Delivery Confirmation reports remain available within your Certified Mail Labels account for up to 10 years, providing a searchable record of your Certified Mail activity.
