How Does Certified Mail Labels Work

What Is Certified Mail®?

Certified Mail® is a United States Postal Service (USPS) service that provides the sender with proof of mailing and proof of delivery or delivery attempt. This proof includes:

The date an item was mailed
USPS tracking
Delivery confirmation

How Does Certified Mail Labels Work?

USPS Certified Mail provides the mailer with 'proof' which includes the date an item was mailed, letter tracking, and delivery confirmation. Certified Mail requires a signature upon delivery to provide proof the item was delivered. Certified Mail is used primarily for important legal and compliance mail, regulatory, and notice to owners' mailings.

What is a Certified Mail Label?

We call it a ‘label’ but it is just a plain sheet of paper that prints on your color printer. It is designed to be folded and glued onto the outside of your envelope. You may also purchase our approved Certified Mail Envelopes and print on just a black ink laser printer for automated mailings. Nothing to glue, tape, or affix. This envelope contains the green USPS Certified banner and large cellophane window so that USPS barcode readers can easily sort and process the Certified Mail as an automated transaction for expedited delivery.

Step 1: Create a New Account

Create an account by using the Sign-Up For Free Registration page. It costs nothing to create an account. There are no monthly fees or contracts. You simply register by using your name, address, phone number, and email. Then create a password for your account.

Step 2: Set-Up Payment Account

Each Certified Mail label uses real USPS Postage and the actual Certified Mail tracking numbers and barcodes. You can pay for the postage label after you select the postage weight and USPS delivery services you want. We accept all major banks and credit cards (Visa, MasterCard, AMX, Discover), paper checks, eChecks, and bank wires. You can also set up Auto Invoicing to replenish your postage account. Every time a label is purchased it deducts that cost from your online account balance. New customers needing to purchase more than $25 in postage daily should verify their accounts. This verification is done on the phone and takes about 3 minutes. It helps protect your Credit Card and will allow you to add $100, $250, $500, or more onto your account.

To verify your account and Credit Card, call us during business hours Mon-Fri 9 AM – 6 PM Eastern.
Phone: 800-406-1792, Ask for Account Verification.

Step 3: Print the Step-by-Step Instructions

Follow our quick start step-by-step instructions on our Getting Started Instructions.

In seconds, you can print USPS Certified Mail, Return Receipt Electronic, Restricted Delivery, and even Priority Mail labels online with USPS PC Postage and skip the trip to the Post Office!

You can also track the delivery of each of your USPS items. Our Electronic Delivery Confirmation Report™ can be sent directly to your email. We also archive the proof of delivery, tracking files, and Return Receipt Signatures safely inside your online account for 10 years. You will never misplace your mailing receipts again. FTP access is available for commercial and high-volume mailers.

How to Send Certified Mail?

The most convenient and cost-effective way of sending Certified Mail is with Certified Mail Labels. Certified Mail Labels is an online service that allows users to create USPS Certified Mail® labels, Priority Mail labels, and Express Mail labels with USPS Postage from the comfort of their home or office.

Sending Certified Mail with Certified Mail Labels is easy and replaces USPS Form 3800 mailing receipts by providing electronic verification and delivery status. Just create a free account, add your method of payment, and make and print your labels. Then, drop them in an outgoing post box.

• No more trips to the Post Office, green cards, forms, labels, or stickers
• No postage meter costs, no new equipment, no software to download and install
• No lease or long-term contracts
• No monthly fees… just pay as you mail
•   Address letters online, get USPS Address Correction to expedite each letter’s delivery
•   Get proof of mailing, daily letter tracking, and delivery confirmation by email
• 10-year off-site data storage keeps all your data secure and easy to locate
•   Prints labels with the correct USPS Postage
• Multi-user system allows for unlimited users
• Multi-office, department, or company use
• All you need to do is drop your letter in any USPS mailbox 24/7 – 365 days a year

Does Certified Mail Require a Signature?

Yes, Certified Mail requires a signature upon delivery to provide proof the item was delivered. If no one is available to receive the letter, a notice will be left stating a delivery attempt was made. The item will then be held at the local Post Office for 15 days before being returned to the sender.

For an additional $2.62, senders can purchase a Return Receipt Electronic Signature which will display who signed for the delivery and the delivery address on the PDF report. Learn more about Electronic Return Receipt.

What is Certified Mail Usually Used For?

Certified Mail is used primarily for important legal and compliance mail, regulatory, and notice to owners' mailings. Certified Mail fulfills many legal and business requirements for compliance mail.

However, it should be used anytime you wish to receive proof of postage and delivery, desire to stand out among other mail pieces, and need archived tracking information for long-term record-keeping. Here are 8 reasons to send Certified Mail.

Do you have to pay extra for Certified Mail? How much does it cost to get Certified Mail?

Yes, sending Certified Mail cost more than other mailing services. It is an extra service through USPS.

The postage meter rate to send a 1-ounce USPS Certified Mail® letter with a Return Receipt (old-fashioned Green Card) is currently $9.64. If you use Certified Mail Labels with Electronic Delivery Confirmation, the cost can be reduced to $6.49. Additional options such as Return Receipt Electronic Signatures will cost $2.62.

In summary, purchasing your Certified Mail Labels online and skipping a trip to the Post Office will save you $3.15 per mailing off the old-fashioned green cards and forms. As well as, save you time and stress.

See how much money you can save on every certified letter sent with Certified Mail Labels.

What is the cheapest way to send a certified letter?

The most inexpensive and easiest way to send Certified Mail is with Certified Mail Labels. Save $3.15 per mailing off the old-fashioned green cards and forms when you send your letter with Certified Mail Labels.

Skip the trip to the Post Office. Print Certified Mail labels online and save time and money!