Certified Mail Labels | How to Send a Letter Certified: 6 Easy StepsHow do you send a piece of mail Certified without the inconvenience of a trip to the Post Office? Certified Mail is essential for important documents.

The process, when done the old fashion way, is time-consuming. Especially, when you account for recent delays at the Post Office. It only adds to the overwhelming prospect of getting your important letter to the recipient

Now, there is an easier way. Certified Mail Labels allows you to prepare, send, and track your Certified Mail entirely from home. We will guide you through six straightforward steps to handle Certified Mail efficiently--all without leaving your home or office.

Ready to streamline your mailing routine? Follow our Certified Mail instructions below.

Step 1: Prepare Your Documents

The first step in the Certified Mail process is preparing your Certified Mail documents. This might seem straightforward, but it's crucial to take your time here to avoid any issues later.

Start by gathering all the paperwork you need to send. Whether it's legal documents, contracts, or time-sensitive notifications, make sure everything is in order.

Accuracy is key. Double-check all details, including names, addresses, and dates.

When you send multiple documents, make sure you organize them in the correct order. This will prevent any confusion for the recipient.

When using Certified Mail Labels to send Certified Mail online, you don't even have to print your documents. Learn how to outsource your mailing by easily uploading your PDF letter file.

Step 2: Fill Out the Necessary USPS Forms

Forms are what set Certified Mail apart from regular mail. If you've ever sent anything more than class and priority mail, you know the confusion of selecting the proper form.

USPS uses two Certified Mail forms:

  • PS Form 3800
  • PS Form 3811

PS Form 3800 is the traditional green card that provides proof of mailing. It includes a unique tracking number. You'll also receive a postmarked receipt as proof of mailing.

PS Form 3811 is the green postcard you attach to your Certified Mail if you want a signed confirmation of delivery. The recipient will sign this card upon delivery and the Post Office will mail it back to you as proof of receipt.

These forms are available at any Post Office. You'll fill each one out by hand, which can be time-consuming and prone to errors.

With Certified Mail Labels, this step becomes much easier. You won't need to worry about using the wrong form or filling it out incorrectly. When you use our online platform, the site generates the forms you need based on the information you provide.

Step 3: Pay for Postage and Additional Services

The next step in the Certified Mail process is paying for postage and any additional services. The cost of Certified Mail includes the base postage fee, plus an additional fee for the Certified service itself.

If you choose to add services, such as a return receipt (PS Form 3811), this will add to the total cost.

When you send Certified Mail online, payment is straightforward. Certified Mail Labels offer a secure payment process where you can pay with the following:

  • Credit or debit card
  • ACH bank wires
  • Paper checks
  • eChecks

How much does Certified Mail cost?

Certified Mail Labels offers several advantages beyond the convenience factor. If you're sending multiple Certified letters, our batch labels save you time and hassle. We also offer a cash discount to save you and your business money.

Certified Mail Labels | Blue Postal BoxesStep 4: Mail Your Letter

Now that you've prepared your documents, filled out the forms, and paid for postage, it's time to send your letter. Traditionally, this would involve a trip to the Post Office to hand over your mail.

Skip the trip to the Post Office with Certified Mail Labels. Create USPS Certified Mail®, Priority Mail, and Express Mail labels with live USPS Postage online! Once you've prepared your letter and created your label online, print the Certified Mail Labels and affix it to your letter. Then, drop off the letter at any mailbox or Post Office.

 

Step 5: Track Your Letter and Confirm Delivery

The final step is tracking your letter and confirming delivery. One of the key advantages of Certified Mail is the ability to track your documents throughout their journey.

Once you've sent your letter, use your USPS tracking number to monitor the status of your mail in real time. Certified Mail Labels goes a step further and keeps your tracking information for 10-years at no additional cost. No more worrying about holding on to mailed receipts or proof of delivery.

View all your Certified Mail and track its progress within your account's data archive. You'll receive updates, including electronic (return receipt) delivery confirmation, as your letter moves through the mail service.

How Do You Send a Letter Certified Hassle Free?

If you've ever wondered, "How do you send a letter Certified?" our guide mapped out the steps. Even better, you can skip the trip to the Post Office. By following the five steps outlined in this Certified Mailing guide, you can streamline the entire process.

Take the next step by exploring how Certified Mail Labels can best serve you and your business. Schedule a complimentary Demo Call today.

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