Certified Mail Labels | How to Send a Certified Letter: A Complete GuideInterested in saving time and money? Of course, you are! Who isn’t?

We can teach you how to send a certified letter without waiting in long lines at the USPS Post Office. In turn, saving you time and money. Here’s how to get started.

With Certified Mail Labels, you no longer have to brave the agonizingly slow lines and over pay at your local Post Office. You can easily prepare your mail and quickly drop it in the nearest USPS box.

Keep reading to learn more about how to send a certified letter with Certified Mail Labels.

What Is Certified Mail?

Certified Mail is a service provided by the United States Postal Service (USPS) that offers proof of mailing and delivery for important documents, compliance mail, and correspondence. It provides an added layer of security and assurance compared to regular mail. With Certified Mail, you can track your letter from the time it is sent until it reaches its destination.

When you send a letter via Certified Mail, the USPS will provide you with a unique tracking number. This allows you to monitor the progress of your letter online and receive notifications when it has been delivered. In addition, Certified Mail requires a signature upon delivery, ensuring that your document securely reaches the intended destination and recipient.

How to Send a Certified Letter With Certified Mail Labels

Sending letters with Certified Mail Labels helps ensure that your important documents reach their destination safely and efficiently. With the help of modern technology, this process has become easier than ever before.

Create a Free Certified Mail Labels Account

Creating a free Certified Mail Labels account is the first step to sending your important documents with ease and peace of mind. Our user-friendly online platform, allows you to streamline preparing and tracking your Certified Mail.

To start, visit Certified Mail Labels and create a free account. The registration process is quick and straightforward, requiring only basic information such as your name, email address, physical address, and password.

Certified Mail Labels requires:

  • No Special Equipment
  • No Special Software
  • No Green Cards
  • No Forms
  • No Stickers

Setup Your Payment Information

Create USPS Certified Mail® labels, Priority Mail labels, and Express Mail labels with USPS Postage online and save $2.75 for each Certified Mail® green card receipt. Setting up your payment information is an essential step to ensure that you have a seamless and hassle-free experience throughout the process. Here's how to set up your payment method.

First, log in to your free Certified Mail Labels account. Once you're signed in, navigate to the "Payment " section on your dashboard.

You'll be prompted to enter your preferred payment method. Acceptable payment options include all major banks and credit cards (Visa, MasterCard, AMX, Discover), paper checks, echecks, and bank wires. Rest assured that all transactions are secure and encrypted for maximum protection.

Save your payment information for future use and convenience. This allows for easier processing of payments during subsequent Certified Mail shipments without having to re-enter all the details.

You can also set up auto-invoicing. This will allow your account to replenish your funds automatically.

If you plan to send more than $25 a day on labels, we will need to verify your account. Account verification can be completed in minutes and is in place to prevent fraud and protect your payment method.

Prepare Your Documents

When sending a certified letter, you must ensure your documents are well-prepared. This step is essential for the successful delivery of your mail and the protection of its contents.

Gather all the necessary paperwork and make sure they are complete and organized. Double-check if you have included all relevant forms, contracts, or other important documents that need sending. Keeping copies of everything for your records is also a good idea.

Learn more about keeping all your important business and compliance communications in one secure location with Send Certified Mail. Easily upload a PDF and let us print, pack, and mail it, the same-business-day, on your behalf.

Next, review each document carefully. Check for any errors or missing information that could create confusion or delays in processing.

Make sure names, addresses, dates, and signatures are accurate and legible. Taking the time to prepare your documents meticulously will help avoid any potential issues during transit.

Consider placing your documents in protective sleeves or folders before inserting them into the envelope. This extra layer of protection can prevent damage from moisture or rough handling during transport.

3 Options for Packaging Your Certified Mail Labels

When sending Certified Mail, using the right envelopes is crucial. Senders have three options when sending their letters with Certified Mail Labels.

  1. Use OUR USPS Approved Certified Mail® Envelopes
  2. Use YOUR envelope with our Certified Mail® label and Green Sticker
  3. Use YOUR envelope with the Green Certified Mail Label

Purchase USPS Certified Mail Envelopes

Our USPS Approved Certified Mail® Envelopes are specifically designed for this purpose. These envelopes are durable and have features that ensure your documents stay secure during transit. Plus, no taping, glueing, or affixing.

The envelopes contain the green USPS Certified Mail banner and a large cellophane window so that USPS barcode readers can easily sort and process the Certified Mail as an automated transaction for expedited delivery.

The envelopes come in different sizes, so you can choose the one that best suits your needs. They are made with high-quality materials to protect your important documents from damage or loss.

Purchasing these specialized envelopes is easy - you can order them online through Certified Mail Labels. Select the appropriate envelope size based on the number of pages you need to send.

Alternatively, Print Your Certified Mail Labels

Printing Certified Mail Labels is another convenient option for sending important documents. With this method, you can easily create and print your labels from the comfort of your home or office.

To get started, ensure you can access a printer and the necessary supplies, such as blank paper and a color ink cartridge. Then, log in to your Certified Mail Labels account and follow the instructions to print certified labels.

Double-check all details for accuracy before hitting the print button. Once printed, affix the label securely to an envelope that meets USPS guidelines.

By choosing to print your Certified Mail Labels, you save time and effort by avoiding a trip to the Post Office. Plus, it allows you more control over when you send out your important correspondence.

Drop Your Mail in the Nearest USPS Box

When you arrive at your nearest USPS box, ensure all necessary items are on hand. Double-check that you have correctly sealed and addressed your envelope with the provided Certified Mail Labels. Then, drop it into the mailbox!

Wait for Your Electronic Delivery Report

Once you've dropped your certified letter in the nearest USPS box, all that's left to do is wait for your Electronic Delivery Report. This report provides proof that your letter was delivered to its intended recipient.

Sending Certified Letters With Ease

Sending a certified letter efficiently ensures that your mail arrives securely and provides proof of delivery. Whether you need to send legal documents, important contracts, or sensitive information, using Certified Mail gives you added peace of mind.

Avoid the long lines at the Post Office and save $3.15 on postage for each Certified Mail® green card receipt. At Certified Mail Labels, we make sending your business mail easy. Now that you know how to send a certified letter, register for a free account today.
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