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Many people are unaware that the framework of the United States Postal Service (USPS) was established in 1672. In its infancy, it existed as a delivery system between New York City and Boston.
Today, it's the go-to mailing method for people across the United States. However, not all types of mail are equal. Using a Certified Mail envelope to send compliance documents can help protect your legal rights and maximize mail privacy.
This process is more common than you might think, and it's essential to understand how it works. Let's explore the key information you should know.
What Is a Certified Mail Envelope?
This is an added service offered by the US Postal Service that offers proof of mail and proof of delivery. When you send something through USPS Certified Mail, you'll get a receipt to verify that you mailed the parcel.
USPS tracking information will also keep records of this occurrence in their system. This provides multiple forms of evidence you sent the mail piece to the intended recipient.
How It Works
When the letter arrives to the recipient, the mail carrier will ask them to sign. Once a signature has been collected, the letter will be delivered. USPS will document their signature and use it as proof of delivery.
If no one is available to sign for the letter at the time of delivery, the mail person will leave notice that a delivery attempt was made. The notice will provide additional information for obtaining the letter.
The recipient can visit the Post Office to receive the package. They can also mark a date/time they will be home and place the notice in the mailbox. Then, a second delivery attempt will be made.
You must purchase Return Receipt Electronic Signature with postage to obtain a copy of the signature. Return Receipt Signature with Restricted Delivery ensures that only the intended recipient signs for the letter.
In some cases, the intended recipient can designate someone else to sign for the package instead. This individual typically needs to provide a form of identification before the mail person will hand over the envelope.
When to Use It
Understanding when to use Certified Mail will ensure you get the best results. Otherwise, you may not be taking full advantage of the added service. Listed below are some of the most notable use cases.
Legal Documents
Sending legal documents without using Certified Mail is not wise. This includes contracts, agreements, notices, and more. Certified Mail proves that the documents are delivered to the appropriate location.
It also helps ensure only the appropriate party can access them. Overlooking this detail can lead to many complications.
For example, let's assume you mailed somebody a copy of their bloodwork and lab results without using Certified Mail. Documents like these contain sensitive information such as full names, health data, and Social Security numbers. If this letter falls into the wrong hands, it could quickly result in identity theft. In 2021, nearly 24 million people were victims of this crime.
For legal documents that contain sensitive info about an ongoing case, certain information could be thrown out if accessed by unauthorized individuals. This could turn the tide in the other party's favor.
Time-Sensitive Materials
Certified Mail service offers delivery tracking so you can see when the mail is delivered. You can use this as evidence to settle disputes over when the mail arrived. It's difficult to argue against the signature confirmation provided by USPS as it historically holds up in court.
The Benefits
There's no shortage of benefits you can take advantage of when using Certified Mail. Especially, when sent with Certified Mail Labels. The advantages are far superior to conventional mail delivery. Let's explore the details below.
Security
The aforementioned layers of security that Certified Mail provides shouldn't be overlooked. This service isn't limited to certain types of documents, either. You can use it whenever you want to ensure that your mail reaches its intended destination.
Tracking
Certified Mail Labels offers tracking details as your USPS mail moves through the postal system. After mailing, you'll have proof that you sent the letter. Upon delivery you will receive the Electronic Delivery Confirmation delivered straight to your email. This goes a long way toward preserving the privacy of both the sender and the recipient.
Peace of Mind
At times, sending mail can be stressful. You might not know when the other party received the item, and you could worry it got lost in transit. There are even situations where the recipient gets the mail but claims they never received it.
Certified Mail Labels takes the guess work out of the mailing process. The protections USPS implements will provide valuable peace of mind. This reduces overall stress and allows you to focus on other areas of your business.
Don't Neglect Your Privacy
Sending Certified Mail envelopes is a great way to maximize privacy and ensure that your mail makes it to the appropriate party. Always leverage this option when sending sensitive documents. This can help you avoid many issues you may otherwise encounter.
Getting Started
The easiest and most affordable way to get started with Certified Mail is with Certified Mail Labels.
Quickly create and print USPS Certified Mail®, Priority Mail, and Express Mail labels with live USPS Postage from the comfort of your home or office. Skip the trip to the Post Office and save $3.15 on each Certified Mail green card receipt you send.
Receive proof of mailing, letter tracking, and proof of delivery confirmations for each letter mailed. Certified Mail Labels requires no monthly fees, special software or equipment, or contracts. Learn more about how it works and create a free account now.
Certified Mail Envelopes
Certified Mail Labels is your one-stop shop for all things Certified Mail. Our labels can be easily affixed to a standard envelope for quick processing. We also sell Certified Mail window envelopes for convenient mail packing.
Envelopes are available in #10 letter size, 6x9 booklet size, and 9X12 flat size. We also offer two versions of a start-up pack as a low-stakes way of investigating Certified Mail Envelopes.
All our envelopes are bright white and include the required USPS Certified Mail banner. They are made in the USA and have been approved by USPS to send USPS Certified Mail with Return Receipt Electronic Signatures, Restricted Delivery Certified Mail, and Certified Mail with Priority Mail 2-3 day delivery.
Each envelope is designed to be mailed using the Certified Mail Labels website to process your data, address, track, and print USPS Certified Mail bar codes with PC Postage.
Additional Resources
What happens to Certified Mail if I am not home?
A Step-By-Step Guide to Printing and Attaching a Certified Mail Labels
The Benefits of Using Online Certified Mail for Your Business