What does the Internal Revenue Service (IRS), the Department of Motor Vehicles (DMV), and your local city council have in common? If you guessed that they are each government agencies, you are correct. A second commonality is that they, along with almost every other government agency, rely heavily on Certified Mail® to operate and maintain compliance.
Created by the United States Postal Service (USPS) in 1955, Certified Mail® offers proof of mailing, letter tracking, and delivery confirmation. After nearly 70 years of immense technological advancements, the need for validation and tracking are more important in today's world than ever before.
According to the USPS Office of Inspector General, more than half of Americans have sent Certified Mail. Whether for personal or business purposes, the draw of Certified Mail is the verification that senders receive. Verification that the letter was mailed, as well as received by the recipient. Also, tracking capabilities that allow senders to see where their letter or parcel is at all times.
Certified Mail is more than a good business practice. In many cases, it is a matter of compliance. This, in addition to proper documentation and record keeping, is especially important when corresponding with government agencies.
Local Government Agencies
On a local scale, City Investigations, Community Development, Municipal Courts, and the Planning and Zoning Committee are just a few departments that utilize Certified Mail for daily business communications.
In cities with red light cameras installed as a preventative for traffic accidents, citizens who run the red lights will receive a ticket from the city via Certified Mail. According to the latest report by the Insurance Institute for Highway Safety (IIHS), nearly 350 communities in the United States have red light camera programs.
State Government Agencies
States employ Certified Mail when sending notifications to residents. The Department of Motor Vehicles and the Department of Revenue are two popular agencies that rely on Certified Mail to communicate with citizens.
Federal Government Agencies
Lastly, Certified Mail is sent by many Federal Government agencies. The IRS, perhaps being the most well-known. Click here to learn how and why to mail your federal tax returns via Certified Mail. Another popular instance when Certified Mail is popular at the federal level is Jury Duty notifications and exemption requests.
Save Time and Money with Certified Mail Labels
Sending Certified Mail does not have to be daunting or expensive. Certified Mail Labels offers Certified Mail services for less than USPS and you get to skip the trip to the Post Office entirely.
Save $2.75 on every certified letter sent when you use Certified Mail Labels. Create USPS Certified Mail® Labels, Priority Mail labels, and Express Mail labels with USPS Postage online from the comfort of your home or office.
Using Certified Mail Labels means no monthly fees, contracts, special equipment, or software. Users receive email notifications with Electronic Delivery confirmation, Return Receipt Signatures, tracking, and a 10-year compliance archive at no extra cost. Receive proof of mailing, letter tracking, delivery confirmation, and mailing receipts for each of your compliance letters available 24/7 – 365 days a year.
Skip the Trip to the Printer and Post Office
Ready to consolidate your Certified Mail? Our full-service option uses automated API and SFTP processing services to receive data directly from your computer or software application. We then print and mail those letters on your behalf.
Contact our customer support team to learn more about our full services solutions today.
Additional Resources
Who Sends Certified Mail
