From sensitive and confidential documents to legal reports and contracts, many items are best sent via Certified Mail. At Certified Mail Labels, we make it easy to send USPS Certified Mail from the comfort of your home or office.
Once you create an account and log in, your next step is to enter your letter and delivery information. When you reach the recipient address field, you might wonder, "Can you send Certified Mail to a P.O. box?"
The answer is yes and today, we'll show you how.
Understanding Certified Mail
Whether you send Certified Mail often or you've never used the service before, it's helpful to understand how it works and why it's necessary.
When you send a document via Certified Mail, you'll receive proof of mailing and proof of delivery. If you need to confirm that the letter was delivered to a specific individual, you can opt for Return Receipt Electronic (RRE). A few reasons people select RRE include:
- The document contains sensitive information
- The document contains confidential financial data
- The document contains a legal contract
Skip the trip to the Post Office and save time and money with Certified Mail Labels.
Certified Mail Labels offers USPS tracking and email notifications with Electronic Delivery Confirmation for each letter mailed. Our complimentary, 10-year data archive gives senders peace of mind. Organized record keeping allows you to easily reference mailed letters.
Not only can senders follow the letter's movements as it travels to its destination, but recipients can also monitor the progress from their end. This way, they can plan to be available when it's time to receive the letter that's on its way. Individuals, businesses, and corporations can use Certified Mail to ensure a consistent mailing experience.
Can You Send Certified Mail to a P.O. Box?
Yes, you can send Certified Mail to a P.O. Box. However, someone still has to sign for the certified letter. So, there's a slightly different process that the recipient will need to follow when they visit the Post Office to pick up the letter.
Your next question might be, "How can I make sure the right person receives the item?" Thankfully, there are steps in place to ensure against mail fraud and confirm that the letter reaches the specified recipient.
The postal carrier will leave a delivery slip (USPS Form 3849) inside the P.O. Box once the letter reaches its destination. The slip will contain instructions that tell the recipient what to do next.
This includes presenting the slip to the postal clerk at the front window. Then, the recipient will be asked to sign for the letter by the window clerk. Once the letter has been signed for, they will receive the Certified Mail letter.
If you're sending mail to a P.O. box, the steps for using Certified Mail Labels are the same.
You'll create an account, enter your payment information, and click "Single Label Creation" or "Excel Batch Label Processing" from the drop-down menu on our homepage. When it's time to enter your recipient's address, you'll enter the P.O. Box number instead of a conventional street address.
Return Receipts
If a traditional Green Card (form 3800) was used, once signed it will be returned to the sender via First-Class Mail. If a Certified Mail Label was used, the recipient will sign a digital pad and the Electronic Delivery Confirmation will be updated in real-time. This is also the case for Return Receipt Electronic, in which an image of their signature will come to the sender’s inbox as a PDF file.
All Certified Mail Labels senders receive an Electronic Delivery Confirmation straight to their inbox with immediate updates. These records, along with all other digital updates regarding the letter, are securely stored in your online account for 10 years.
Information saved and archived includes:
- Electronic Delivery Confirmation Report™
- Proof of Delivery
- Tracking files
- Return Receipt Signatures
Everything you need will be stored in one place, easily accessible from your account. You won't have to worry about losing your mailing receipts again.
Benefits of Certified Mail Labels
Sending your certified letters with Certified Mail Labels saves you time and money. There are no postage meter costs to contend with, equipment to buy, or software to download and install.
With this option, you can address your letters directly online, using USPS Address Correction services to expedite delivery if required.
When it's time to mail, you can easily print off the label, affix to your envelopes and drop in any USPS box. Another option is to use our windowed, USPS-approved envelopes. This option allows you to print off the label, insert into the envelope, and mail.
Traditional USPS standard Green Cards are more expensive that our automated option. They’re also more prone to by lost, damaged, or misplaced in the mail.
Sending Certified Mail the Smart Way
Can you send Certified Mail to a P.O. box? Yes, and the process couldn't be easier with Certified Mail Labels.
The main difference between sending a letter to a P.O. box versus an office or private residence is that the recipient will need to take the slip to the window clerk at the Post Office. Once they sign for receipt, they will receive the item.
After creating an account, follow our easy step-by-step process to get started! Whether you're sending one letter or dozens of items daily, skip the trip to the Post Office with Certified Mail Labels.
Create your free account today. Learn more about Certified Mail Labels by scheduling an online demonstration with our Customer Support Team.
